BECOME A VENDOR
We are always looking for new, high quality produce and products that use locally grown ingredients to add to our community markets. If you are interested in becoming a vendor at any of our markets, please follow the steps below.
Step 1 – Check your eligibility
FARMERS & AGRICULTURAL PRODUCTS: As a local farmers market system, our priority is to our farmers. We reserve 60% of our market for farmers, including nurseries, flower growers, and meat producers. While space is limited, we encourage farmers to reach out to us anytime during the season.
FOOD PRODUCTS: Bakery and processed food products are made by vendors who create their own unique culinary delights with the use of a licensed kitchen. Products must be created by the vendor in Oregon or Washington and priority will go to vendors who source ingredients locally.
READY TO EAT FOODS: Vendors that offer ready to eat foods made freshly at the market. We encourage ready to eat food vendors to source foods from HFM vendors or other producers in Oregon or Washington.
ARTISANS & CRAFTERS: Vendors who create handmade items that are significantly altered from the original state of the base materials. Items must be of quality workmanship and be approved through the jury process. Preference is given to vendors who produce items that are related to agriculture, cooking, food, gardening, landscaping or lawns. Artisans and crafters are accepted as space allows.
NON PROFIT: Community non-profits are allowed to attend the markets at a discounted rate upon approval. Find detailed information here.
SERVICE BUSINESSES are eligible as market sponsors. Check out the opportunities here.
Products that we are unable to accept at our markets include:
Products not made or grown by the vendor
Products not made or grown in Oregon and Washington, with priority on Hillsboro and Washington County products.
Nationally/internationally distributed products
Multi-Level Marketing companies
Co-op growers
Products that contain THC
Alcohol intended to be consumed on site
Orenco Station market cannot accept Coffee, Indian Food, Food Truck, and Non Profit vendors.
Step 2 – Learn about our markets and regulations
Learn more about each of our markets and important rules and regulations by reading our Vendor Handbook. The handbook is a comprehensive collection of everything you need to know before you get started.
HFM vendors are expected to follow all the regulations in the handbook, including:
Pay the market stall fees by the Thursday prior to each market day. Cancelations made in less than 48 hours will not be refunded.
Saturday, $40 per market day for 10x10 space
Sunday, $40 per market day for 10x10 space
Larger stall sizes available upon request
Provide your own canopy and required 25 pounds of weights per canopy leg.
Provide market banner, labels and prices for each product, and promotional materials.
Develop a system to collect sales from customers, including using market currency and reporting gross sales.
Inform yourself about and comply with federal, state, and local health regulations and licensing requirements governing the production, display, distribution, sampling, and sale of your products.
Conduct yourself professionally, being courteous and respectful to all customers, vendors, and staff at all times.
HFM does not require vendors to have a business license.
Step 3 – Complete an application
Our markets use Manage My Market to accept applications and manage vendors. Follow this link to Manage My Market to create your account and apply for the markets of your choice. Returning vendors have a priority deadline of February 15th and new vendors have a priority deadline of March 15th. Applications submitted after our priority deadlines will be processed per market availability. Please keep in mind the following when applying to our markets:
Call our office at 503.844.6685 with any questions before continuing with the official application.
There is a non-refundable application fee due at the time of submission. You are responsible for payment of the application fee even if you choose not to continue your application, not to attend a market, or withdraw your application.
Application fees are annual and are $32 per market.
Carefully select the dates that you would like to be considered for. The dates that you select will be the only dates we will use in the processing of your application. More than 2 cancellations may impact your standing at the markets.
All new farm vendors will receive a Farm Visit before being approved at the market.
All new non-farm vendors will submit their product to a jury process for review before being approved at the market. Please upload photos of your products during the application process.
All vendors must provide a complete list of products intended to be sold. Each product is approved individually. Returning vendors must update products annually.
All vendors are responsible for submitting all relevant licenses and proof of liability insurance before their first scheduled date. For more information, click here.
Step 4 – Application review process
HFM strives to provide our customers with a variety of high-quality vendors. With limited spaces available per market, we are unable to approve all applicants. All vendors will be notified via e-mail regarding the status of their application. Our timeline is to complete approvals directly after the application deadline and within three weeks during the market season.
The status for each vendor per market day will be available on ManageMyMarket.com. Please find the definitions of each status below.
RECEIVED - Application is submitted to HFM. Your status will be changed to one of two statuses:
PENDING – Your application has been submitted and your application fee has been paid. Applications will be processed within 3 weeks of receipt of application fee payment.
INCOMPLETE – Your application has been submitted and your application fee has not been paid. You are responsible for application fee payment and will not be considered until receipt of payment. Once paid, status will change to PENDING.
APPROVED- Application has been reviewed and approved. Review Manage My Market to confirm the specific dates and products you were approved for. Upon approval, you are responsible for attending the dates as listed.
WAITLISTED- Application has been reviewed and is being considered for the next available opening at each market for either general space or specific products. Vendors may ask to be WITHDRAWN from the waitlist at any time.
DECLINED- Application has been reviewed and declined per specific market. Reasons for being DECLINED include lack of space availability, current saturation of products, products that do not qualify, and other select reasons.
WITHDRAWN- Application will be withdrawn if vendor decides to no longer plans on attending the markets for the season or move forward with the application process.
STEP 5A - Farmers: Farm Visit
HFM requires all new farmer vendors to submit to a farm inspection. This helps HFM in ensuring that all crops sold at HFM markets are 100% vendor grown and produced. The farm visit is due prior to the first day scheduled at the market. HFM will accept current annual “Organic” certification or previous farm visit confirmation from a market manager.
A new farm must complete their application on Manage My Market and then the application will be provisionally approved pending the inspection of the farm by HFM staff.
All new farm vendors will receive a Farm Visit before being approved at the market.
Farm visits may be available in both in-person and virtual visits.
Farm Visit RSVP’s coming soon!
Step 5B - All Non-farm Vendors: Product Jury
As a prospective new vendor, we will need to jury your product to determine if it is a good fit at our markets. Vendors must have applied in Manage My Market in order to attend the Product Jury process.
Each prospective vendor will submit product samples and attend a 15-minute meeting with the Market Manager.
Vendors who attend other markets can request to forgo the product jury process by requesting that a designated market manager contact us at 503.844.6685 to verify your business and products.
STep 6 - Vendor Orientation
All vendors, both new and returning, will be required to attend an annual Vendor Orientation. The orientation is designed to connect vendors with HFM staff and board of directors, review the rules and regulations, provide educational materials regarding licensing and insurance, and prepare for the upcoming season. If you are unable to attend in person, please contact support@hillsboromarkets.org to obtain a zoom link.